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Arkansas 535 - Submission of this application is necessary to obtain a Certificate of Legal Taking.
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Form Properties
| Fact Name | Details |
|---|---|
| Purpose | The Arkansas New Hire Reporting Form is designed to report newly hired employees to the state, facilitating the enforcement of child support and other employment-related regulations. |
| Governing Law | This form is governed by the Arkansas Code Annotated, specifically under Title 11, Chapter 10, which mandates employer reporting of new hires. |
| Submission Methods | Employers can submit the completed form via mail to PO BOX 2540, Little Rock, AR 72203 or by faxing it to 1-800-259-3562. |
| Contact Information | For further assistance, employers may call the New Hire Reporting Center at 1-800-259-2095. |
| Required Information | Essential details include the employee's name, Social Security Number, address, start date, and state of hire. This information must be provided for accurate processing. |
| Optional Information | While the employee's date of birth is optional, it can assist in verifying identity and ensuring accurate records. |
Key takeaways
Completing the Arkansas New Hire Reporting form is an important step for employers. Here are key takeaways to help you navigate the process effectively:
- Purpose of the Form: The form is designed to report newly hired employees to the Arkansas Department of Workforce Services.
- Submission Methods: You can send the completed form by mail to PO BOX 2540, Little Rock, AR 72203, or fax it to 1-800-259-3562.
- Employer Details: Accurate employer information is essential. This includes your Federal Employer Identification Number, name, and contact details.
- Employee Information: It is crucial to provide complete details for each new hire, including their full name, Social Security Number, and address.
- Start Date: The start date, which is the first day the employee begins work for pay, must be included. This is a required field.
- Optional Information: While the date of birth and state of hire are optional, including them can enhance the completeness of the report.
- Contact for Assistance: For any questions or additional information, you can reach out to the New Hire Reporting Center at 1-800-259-2095.
- Timeliness: Reporting new hires promptly is important to ensure compliance with state regulations.
- Authorized Agent: The New Hire Reporting Center acts as an authorized agent for the Arkansas Department of Workforce Services, ensuring that the information is processed appropriately.
By keeping these key points in mind, you can ensure that the New Hire Reporting process is handled smoothly and efficiently. This not only helps in compliance but also supports the welfare of your employees and the community.
Detailed Steps for Using Arkansas New Hire Reporting
Completing the Arkansas New Hire Reporting form is a straightforward process that ensures compliance with state regulations. After filling out the form, you will need to submit it to the designated address or fax number provided. Below are the steps to guide you through the completion of the form.
- Visit the Arkansas New Hire Reporting website at www.ar-newhire.com to access the form.
- Begin with the Employer Information section. Print or type the following details:
- Federal Employer Identification Number
- Employer Name
- Street Address
- City/State/Zip Code
- Contact Name, Phone, and Email
- Next, move to the Employee Information section. For each employee, fill in the required details:
- First and Last Name
- Social Security Number (SSN)
- Address
- City/State/Zip Code
- Start Date (the first day the employee begins work for pay)
- Date of Birth (optional)
- State of Hire
- If you are reporting multiple employees, repeat the previous step for each individual.
- Once all sections are completed, review the information for accuracy.
- Submit the completed form by mailing it to PO BOX 2540 LITTLE ROCK, AR 72203 or faxing it to 1-800-259-3562.
- If you have questions, you can call 1-800-259-2095 for assistance.
Common mistakes
Filling out the Arkansas New Hire Reporting form may seem straightforward, but many people make common mistakes that can lead to delays or complications. One frequent error is failing to provide the Federal Employer Identification Number. This number is essential for identifying your business and ensuring that the report is processed correctly. Without it, your submission may not be accepted, causing unnecessary setbacks.
Another mistake often seen is incomplete employee information. Each section of the form must be filled out accurately. Omitting critical details, such as the employee's Social Security Number or address, can result in the form being returned or rejected. It's crucial to double-check that all required fields are filled in before submitting the form.
Some employers forget to include the start date of the employee. This date is not just a formality; it indicates when the employee begins work for pay. If this information is missing, it can create confusion and delay the processing of your report. Always ensure this date is clearly stated.
Another common oversight is neglecting to provide accurate contact information for the employer. The contact name, phone number, and email should be clearly printed or typed. If there are questions or issues with the submission, the New Hire Reporting Center needs to reach someone promptly.
Additionally, some people do not verify the state of hire. This is a critical detail, as it indicates where the employee will be working. If this information is incorrect, it can lead to complications with state-specific regulations and reporting requirements.
Employers sometimes confuse the employee information section by mixing up names or details of multiple employees. It’s vital to ensure that each employee's information is distinct and correctly aligned with their respective sections on the form. This will help avoid any mix-ups that could lead to further complications.
Another mistake is using illegible handwriting or unclear typing. If the form is difficult to read, it can lead to misinterpretations and errors in processing. Always strive for clarity and neatness in your submissions. When in doubt, type the information for better legibility.
Lastly, many people forget to send the completed form to the correct address or fax number. Make sure to send it to PO BOX 2540 LITTLE ROCK, AR 72203 or fax it to 1-800-259-3562. Double-check the details before hitting send to ensure your report reaches the right destination.
Arkansas New Hire Reporting Sample
Arkansas New Hire Reporting Form
Visit Our Website: www.ar‐newhire.com
Send completed form to:
PO BOX 2540
LITTLE ROCK, AR 72203
Or fax to: 1‐800‐259‐3562
For more information: 1‐800‐259‐2095
Employer Information
(Please Print or Type)
Federal Employer
Identification Number
Employer Name
Street Address
City/State/Zip Code
Contact Name/
Phone/Email
Employee Information
(Please list first, last name)
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Date of Birth |
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Date of Birth |
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State of Hire |
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*First day employee begins work for pay.
The New Hire Reporting Center is an authorized agent of Arkansas Department of Workforce Services